Copies and Fees

CCHS staff cannot complete genealogical research for patrons, beyond a cursory check of its surname file and manuscript collections. Patrons needing help with genealogical research will be referred to local researchers who can assist them for a fee.

Paper copies and/or photographic or digital image reproductions can be made of most of the material in CCHS collections. Fees apply for making and/or using all copies or reproductions. CCHS members receive unlimited copies of manuscripts, photographs, and historic material.



Commercial Price

(including private individuals)

Nonprofit Price

(including teachers and students)


Member Price

(for personal use)

Paper copy of collections(1 page)  $.25 $.10  Free
Copy of photograph (print or digital at 300 dpi)


$55 $6 $6
Additional image use fees for book or periodical illustration, videos or films, other publications, office, restaurant, or commercial display


$55  $25  n/a
Additional image use fees for photographic prints or digitized images for advertising, marketing, or promotional purposes $100  $50  n/a


Charges for Copies and Reproductions of CCHS Items

Prices for copies, reproductions and related “use fees” reflect the CCHS policy to recover costs of making copies and reproductions, as well as modest consideration for conservation and preservation of and access to the collections. Use fees for “special uses” not described above will be determined.

Shipping and Handling

  • Researchers are responsible for the cost of any insurance and/or sending completed orders by express or local messenger service.
  • Patrons are responsible for paying shipping and handling fees for copies of any media.
  • Both high- and low-resolution copies of digital images in a file format determined by the CCHS (in consultation with the customer) can be e-mailed in an attachment format to the requester or copied onto a removable media format determined by the CCHS and sent to the requester.
  • Removable media copies are only made on CD disks.


Conditions Governing Use of CCHS Photographic Image Reproductions


The copyright law of the United States (Title 17, U. S. Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship or research.” If a customer makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement action and will hold the CCHS harmless.

The CCHS reserves the right to refuse to accept a copying order that, in its judgment, fulfillment of the order may involve violation of the copyright law. THE CARMEL CLAY HISTORICAL SOCIETY ASSUMES NO RESPONSIBILITY FOR RESOLVING CUSTOMER COPYRIGHT QUESTIONS.

Permission to use photographic image reproductions from the CCHS is granted for “one-time only” use in the manner specified in the “Statement of Intended Use” section of the IHS Visual Resource Contract Form. Any subsequent or additional use (including reprints, second editions, special editions, editions in different languages, videotape or other editions of television broadcasts, etc.) must be applied for in writing and are subject to additional use fees.

Proper and full credit must be given. The basic credit line is Carmel Clay Historical Society.

With printed matter or Web pages, it is preferred that the credit line appear on the same or facing page as the illustration. Each item must be credited individually.

With films, filmstrips, multimedia slide or digital presentations, CD-ROMs and videotapes, the credit is to be included within a “Sources of Illustrations” section. If a companion guide, manual or other printed publication is produced, credit must appear at the point where the illustration is discussed.

With news spots, credit must appear on screen with the reproduction or within the script for the segment.

With exhibitions, credit must appear within the exhibition area, preferably near the reproduction.

One complimentary copy of each completed publication in which any image reproductions appear shall be furnished to the CCHS for inclusion in its permanent collection within one month of initial publication (regardless of format).

In authorizing the publication of a reproduction, the CCHS in no way surrenders either its own right to publish anything from its collections or its right to grant permission for others to publish.