CCHS Begins Search for Executive Director

July 16, 2014

Katherine Dill has submitted her resignation as Executive Director of the Carmel Clay Historical Society.  The Board of Directors regretfully accepted it and has put the wheels in motion to secure a new Executive Director as soon as possible.


Reports to: Carmel-Clay Historical Society Board of Directors

Supervises: CCHS Office Assistant

Status: Non-exempt


The Executive Director plans and directs all CCHS activities and operations. She/he is responsible for the overall educational direction of the CCHS museum and archives; attends all fundraising activities and writes grants; supervises and directs the work of the office assistant; engages with recommends policies for board approval and administers approved policies; maintains ethical and legal compliance with applicable laws and regulations; endeavors to comply with established museum best practices and standards; and other duties and responsibilities as needed. Work entails the exercise of independent judgment, initiative, and discretion based on knowledge of non-profit administrative and operating policies.


Administration and Management

· Promote professional museum practices to the board of directors

· Work closely with the board of directors and its various committees, keeping board members appropriately briefed on major issues; and identifying need for policy development and/or changes

· Oversee the physical structures of the archives and Monon Depot Museum and assure their adequate maintenance by working with the appropriate committee chair

· Implement, review, and evaluate the strategic plan

· Submit annual reports to the board

· Ensure legal and ethical integrity and maintains accountability

Supervisory Responsibilities

· Responsible for hiring, training, evaluation, and terminating staff and archives/office volunteers (with board approval), providing direction, and support

· Engage members and volunteers so they remain connected to the organization, feeling a valuable part of its activities and mission

· Recommend appropriate financial remuneration of staff members to the board of directors, as appropriate


· Work with the treasurer to prepare annual CCHS budget for approval by board of directors

· Manage the progress of development-related projects and provide oversight. Work closely with the membership chair, endowment chair, and other special project chairs and/or committees to create and maintain campaigns.

· Prepare applications for grants and administer grants received

· Assist treasurer to ensure accurate and timely financial reports are given to the board

· Assist the treasure, as needed, in the preparation and submission of all legally required reports to state and federal agencies


· Serve as spokesperson, representing the CCHS to all its current and potential constituents, including the community, governmental agencies, and civic and private organizations

· Participate in appropriate networking events sponsored by the Carmel Arts and Design District, Hamilton County Tourism, Carmel Chamber of Commerce, and other entities

· Oversee and contribute to the CCHS newsletter

· Build connections between the staff & volunteers in order to empower both groups within their roles and build a sense of community and success

· Provide high level of professional customer service (internally & externally) at all times

Exhibits and Programming

· In coordination with collections volunteers, develop and implement long-range interpretive plan involving development of the collection; assist in the creation of exhibits; advise on public programs; and propose and implement other educational services

· Direct the evaluation of all CCHS programs, exhibits, and events


· Support collections volunteers with regard to the acquisition, preservation, conservation, cataloging, deaccessioning, and interpretation of all collections in alignment with the CCHS mission


· At least a Bachelor’s degree and 2-3 years of experience in volunteer or non-profit management; Comparable years of direct experience considered

· Strong written and oral communication skills

· Experience with program evaluation

· Capability in Microsoft Office and Excel; willingness to learn PastPerfect museum software and WordPress web editing software

• Knowledge of methods related to the conduct of volunteer programs for non-profit organizations

• Demonstrated ability to communicate, motivate, lead and relate effectively to a wide variety of individuals; excellent oral and written skills

• Demonstrated customer service skills

This is a part-time position of 12-15 hours per week.

Current Executive Director will work alongside new Director during the transition period to assist with initial job orientation, and will remain with the Society in a volunteer capacity as a collections/exhibits coordinator.

Resumes may be sent electronically (with cover letter all in one document) to or mailed to Debra May, 13113 Hazelwood Court, Carmel, IN   46033.  No telephone calls, please.

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